Location: Medellin, Colombia  (hybrid)

Reports to: CEO (LinkedIn) 

Company Overview

At AmazeVoice’s mother company Neurologic Digital Corp., we’re on a mission: to empower every business with an always-on digital personal assistant. 

Founded by two seasoned entrepreneurs with a track record of building successful technology companies, our product is powered by our breakthrough proprietary AmazeVoice platform. Our AI doesn’t just take messages—it holds real conversations, learns on the fly, and delivers human-grade service at machine speed. From streamlining sales pipelines to transforming after-hours support, we’re already revolutionizing how companies grow and scale. We move fast, experiment boldly, and celebrate every small win on our journey to make AI the world’s best teammate.

But we’re just getting started. Imagine a future where your digital assistant plugs securely into any system—your CRM, ERP, email, calendar, customer database, even your proprietary tools—and becomes the indispensable side-kick that anticipates needs, automates workflows, and surfaces insights before you even ask. A world where setting up a new integration is as simple as asking, “Hey AmazeVoice, sync our support tickets,” and it’s done—automatically, reliably, and without fuss. That’s the vision driving us forward: seamless, end-to-end AI support that scales with you, adapts to your processes, and elevates every person on your team.

Join us now, and you’ll help build the platform our grandchildren will take for granted—and marvel at how anyone ever managed without it. “How could you live without AmazeVoice before?” they’ll ask. And you’ll be proud to say, “I helped make that possible.”

So if you have astonishing intelligence and boundless energy, call our assistant Jacob at +1 737-325-8910 and take the first step toward an amazing career. 

Role Overview

As the right hand to our Executive Leadership team, you’ll keep Neurologic Digital humming—both operationally and culturally. You’ll own everything from executive support and office systems to light finance coordination and team-building events. You’re highly organized, tech-savvy, emotionally intelligent, and you thrive in a fast-moving startup environment.

Key Responsibilities

Executive & Leadership Support

• Manage CEO’s and CTO’s calendars, coordinate 1:1s and leadership off-sites
• Book complex travel itineraries and accommodations (domestic and international)
• Draft and reconcile expense reports, corporate card statements and petty cash

Office Operations & Vendor Management

• Oversee office facilities, supplies and health & safety compliance
• Serve as primary liaison for IT, telecom and facilities vendors
• Administer our Atlassian suite (Jira, Confluence) and communication platforms (Slack, Zoom)

Finance & Systems Coordination

• Partner with our Fractional CFO to set up and maintain accounting workflows
• Issue invoices, track payments and support monthly close activities
• Implement and document operational SOPs: CRM hand-off, onboarding checklists, escalation paths

Communications & Presentations

• Create polished slide decks, one-pagers and training materials for internal and client-facing meetings
• Coordinate our presence at industry conferences: booth logistics, speaking proposals, collateral design
• Draft press releases, blog posts and social-media announcements in collaboration with Marketing

Team Engagement & Events

• Organize quarterly off-sites, workshops and company all-hands
• Coordinate team breakfasts, celebrations and volunteer days
• Maintain our employee directory, internal announcements and pulse-check surveys

HR & Recruitment Support

• Schedule candidate interviews, manage background checks and onboarding paperwork
• Maintain HRIS data (via Deel, BambooHR or similar) and ensure compliance with local labor laws

AI-First Automation

• Proactively use AI tools (e.g., ChatGPT, Gamma.app, Lucidchart) to draft communications, automate routine workflows and generate first-pass deliverables
• Identify repetitive tasks within the team that can be delegated to our AI assistant and help train colleagues on those workflows

Required Qualifications

• Hands-on experience with Google Workspace, Microsoft Office 365, Slack, Zoom and basic bookkeeping
• Familiarity with Atlassian tools (Jira, Confluence), presentation software (Keynote/PowerPoint) and simple automation tools (Zapier)
• Excellent written and verbal communication in English and Spanish
• High emotional intelligence: you read the room, adapt your style, and keep relationships strong

Preferred Qualifications

• 3+ years in an administrative or office-management role at a tech startup or high-growth company
• Experience working alongside C-level executives in pre-seed or early-stage startups
• Basic understanding of US GAAP or Colombian NIIF principles
• Prior coordination of remote/hybrid teams across multiple time zones
• Track record of using AI-powered applications to accelerate administrative workflows

Skills & Competencies

• Proactive Multitasking: You anticipate needs, juggle priorities and never drop the ball
• Tech & AI Fluency: You master new platforms quickly and champion AI tools to boost productivity
• Discretion & Trustworthiness: You handle sensitive information with the utmost confidentiality
• Service Orientation: You own problems until they’re solved and foster a “how can I help?” culture
• Emotional Agility: You communicate with empathy, de-escalate conflicts and keep the team motivated

What we Offer

At Neurologic Digital, we thrive on collaboration and ownership, and we believe true innovation happens face-to-face. While you’re welcome to work from anywhere, we come together in our shared space 2–3 days each week—bringing our teams in Colombia, the U.S. and beyond into one room to spark creativity through real-time exchange. In cross-functional pods, you’ll lead projects end-to-end alongside engineers, PMs and success specialists, all united by our mission to build the future of AI.

What you’ll get:

• Competitive salary + equity so you share in our success
• Hybrid-flex policy: work remotely, but join us in the office 2–3 days weekly to co-create
• Full benefits package with local and global providers
• Learning stipend for conferences, courses or certifications
• Quarterly hack weeks & offsites—we’ll fly our LatAm and U.S. teams together to innovate and bond
• Hybrid-flex schedule: remote work plus 2–3 office days to co-create

Step into the Future of AI—Talk to Us Today

To take the next step, simply give our AmazeVoice HR Assistant, Jacob, a call at +1 737-325-8910. You’ll speak immediately with our digital assistant—no holds, no gatekeepers—to share your name, background and role of interest. Jacob will test your technical prowess and from there, one of our team members will reach out to guide you through the rest of the process. We welcome every qualified candidate in the Austin area who’s passionate about building the future of AI—let’s talk!